M-Forte is hiring a Workshop Manager to perform the following tasks;

Job Summary:

• • Asset maintenance to ensure maximum utilization and minimize down time.
  • Manage the workshop administration team in a fair and efficient manner.
  • Ensure that the workshop software management tools (MAXIMO and/or others) are properly utilized and up to date.
  • Aim to achieve a zero-stock variance (between system records and physical) through an efficient stock management system, proper stock control procedures and regular stock takes / reconciliations. Control the movement of spare parts, in and out the store / workshop.
  • Manage the procurement process (both local and international purchases), reduce the units purchase cost by 10% through a better vendor selection process and negotiation with suppliers.
  • Prepare and issue in a timely manner the monthly workshop reporting, and all other reports deemed adequate or required by the management.
  • Provide the Operations Manager with council, guidance, timely advice and recommendations on stock, procurement and other relevant issues.

Key Duties and Responsibilities:

• • Manage and distribute the day-to-day workshop administration activities including but not limited to procurement, stock management / control, job planning / preventive maintenance scheduling…
  • Coordinate workshop daily meetings in conjunction with the Workshop Administrator and his/her foremen in order to plan the activities and assist in identifying / solving issues.
  • Coordinate and supervise the utilization of the workshop software management system (MAXIMO and/or others). Ensure that data is entered into a timely fashion and accurately.
  • Hold regular stock takes (quarterly minimum) in conjunction with Finance and reconcile the physical from the system records. Analyze the discrepancies and revert with the relevant explanations / corrective action plan.
  • Manage the procurement process of spare parts, tyres, oil & lubes requirements. Take direct ownership of the international procurement part. Ensure that we buy our spares at the best price possible without compromising on the quality.
  • Ensure all the LPO books issued to the workshop are well controlled and accounted for.
  • Manage and control the petty cash float issued to the workshop.
  • Put in place regular benchmarking exercise to assess the price of spare parts.
  • Identify and select the best vendors through a compliant process. Negotiate the best credit terms to the benefit of BTL Uganda.
  • Prepare weekly, monthly, and quarterly reports as per management requirements.
  • Be the Super-User of the workshop software management tools (MAXIMO and/or others).
  • Assist in preparing procedures (SOPs) aiming at reinforcing the controls /security measures in the workshop, reducing the level of expenses, improving the workflow…
  • Assist in monitoring and analyzing discrepancies / anomalies such as but not limited to cost per unit, price of spares…
  • Mechanical Knowledge of machines
  • Knowledge of spare parts and handling there of
  • Ability to delegate tasks and follow through to completion
  • Have a high level of Housekeeping and workshop QHSE ethics
  • Any other tasks deemed appropriate by the management.

Qualifications, Skills and Experience:

• 5 years in administration / workshop / automotive (or similar) industry required
• Training in Engineering / Mechanical qualifications preferred.
• Computer literate
• English literate
• Ability to work independently
• Ability to manage a team
• Excellent communication and writing skills

Personal qualities required:

• Natural leader
• Decision maker
• Team player
• Resilient
• Organized
• Open minded
• Strong admin and follow up skills
• Ability to drive a team to a common goal

Special skills:

• Good record in supervising team members
• Knowledge of URA Customs Procedures.
• Good knowledge in Electro-Hydraulics Systems.
• Good computer knowledge in Microsoft Excel, Words and SPSS
• Experience in using Fleet Management Software (Ideally Telematix)
• At least 5yrs experience in running a fleet of more than 20 trucks

How to Apply:

Please submit your application to applications@m-forte.co.ug, indicating the title of the job you have applied for in the subject line not later than 15/08/2025. Kindly note that only successful candidates will be contacted